Legal information

June 06, 2022 version

EN - This "PRIVACY" page contains the confidentiality principles (hereinafter, the "Confidentiality Policy") established by the company Viparis Le Palais des Congrès de Paris, SAS with a capital of 110 187 701,22 EUR, registered under the number 712 045 491 RCS Paris, having its registered office at 2 Place de la Porte Maillot 75853 Paris cedex 17 - Tel. +33 (0)1 40 68 22 22 (hereinafter, " Viparis ").

The purpose of the Privacy Policy is to inform Users (as defined below) of the means implemented by Viparis to ensure the security of the collection and processing of their personal data via the site operated by Viparis as data controller (hereinafter, the "Site").

Viparis pays particular attention to the respectful processing of the personal data of the Site's Users and in this sense respects Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (known as the "RGPD"), as well as the law the law no. 2018-493 of June 20, 2018 on the protection of personal data, which amended the law no. 78-17 of January 6, 1978 on information technology, files and freedoms, (hereinafter, collectively the "Regulations"). 

It is understood that Viparis reserves the right to modify the Confidentiality Policy, particularly in the event of changes in the way Data is processed or in the applicable Regulations. To find out the latest version, the User is invited to consult the "Privacy" page of the Site.

1. DEFINITIONS

The words hereinafter defined, beginning with a capital letter, taken either in the singular or in the plural, shall have the following meaning: 

"Cookies": has the meaning set forth in Section 10 of the Privacy Policy.

"Data": means "any information relating to an identified or identifiable natural person (hereinafter referred to as the "data subject"); an "identifiable natural person" is deemed to be a natural person who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier, or to one or more factors specific to his or her physical, physiological, genetic, mental, economic, cultural or social identity" (Article 4 RGPD).

"Privacy Policy": refers to the present document available in the "Privacy" tab of the Viparis Site.

"Site": refers to the Internet site published and operated by Viparis as referenced in article 3 of the Privacy Policy. 

"Users": refers to users (i) browsing the Site 

2. WHO IS RESPONSIBLE FOR THE PROCESSING?

Within the meaning of Article 4. 7) of the RGPD, the data controller is the entity that determines the purposes and means of the processing.

In this respect, it is specified that Viparis is responsible for processing the Data collected via the Site and as listed below.

The coordinates of the data controller are as follows: 

• Phone number : +33 (0)1 40 68 22 22 ; 

• Mailing address : VIPARIS - 2 Place de la Porte Maillot 75853 Paris cedex 17

• E-mail address : dataprotection@viparis.com  

3. WHAT DATA ARE COLLECTED AND HOW?

Les Données des Utilisateurs sont susceptibles d’être collectées lors de leur utilisation  du Site, selon les modalités suivantes :

It is also understood that, in the context of managing the exercise of your rights, under the conditions indicated in article 9 of the Privacy Policy, Viparis is likely to collect the following Data: 

• last name ; 

• first name : 

• postal and/or electronic contact information ; 

proof of identity (if necessary, in case of doubt as to the identity of the User).

The Data marked with an asterisk (*) are mandatory for your request to be processed. If the User does not wish to communicate the required Data marked with an asterisk (*) for this purpose, it is specified that his request may not be processed. In this case, the User is invited not to request the services associated with it.

4. WHAT ARE THE PURPOSES AND LEGAL BASES OF THE PROCESSING? 

The collection of the aforementioned Data is carried out for the following purposes and on the following basis: 

The above-mentioned purposes are exhaustive. Any third party purpose, in particular for commercial purposes without your consent, is excluded. 

5. WHO ARE THE RECIPIENTS OF THE DATA? 

The recipients of your Data are: 

• Viparis, its internal teams (sales, marketing, financial services, IT and legal services), subsidiaries and members of the group; 

• Its subcontractors: 

for Site hosting services (under the conditions indicated in article 6 of the present document); 

Viparis undertakes never to communicate your Data to a third party without your consent, notwithstanding the cases where their communication responds to an explicit request from an authority and/or a state organization in compliance with the legislation in force. 

In any case, Viparis has ensured that its service providers and subcontractors are in compliance with the Regulations. 

6. WHERE ARE THE DATA HOSTED?

Viparis informs you that your Data are hosted by the following service provider: 

Viparis informs the Users that the Data is not transferred outside the European Economic Area.

7. HOW LONG WILL YOUR DATA BE KEPT?

The Data collected by Viparis is kept for a period of time that does not exceed the duration necessary for the purpose of the treatment and the reasons for which they were collected, in compliance with the legislation in force, namely 

8. WHAT ARE VIPARIS' OBLIGATIONS?

As the person responsible for the processing operations defined herein, Viparis undertakes to : 

• to keep a register of the processing carried out via the Site 

• to put in place all appropriate technical and organizational measures to ensure the security of the processing carried out via its Site, to guarantee the protection of the rights of Users and to meet the requirements of the applicable Regulations;  

• restrict access to your Data to persons strictly authorized to do so; 

• to have made its staff aware of and trained them in the processing of Data, in the provisions of the Regulations in force, and in their consequences; 

• never transfer in any way whatsoever your Data to a third party without having duly and previously informed you;

• guarantee all your rights of access, portability, deletion, rectification, opposition, limitation to your Data collected, under the conditions imposed by the Regulation and as defined in Article 9 of the Privacy Policy; 

• notify the competent supervisory authority and yourself, if applicable, of the security breach presenting a high risk to your rights and freedoms within seventy-two (72) hours of the discovery of the breach, if required by the Regulation. For France, this is the Commission Nationale Informatique et Libertés ; 

• to proceed to the deletion of your Data within the time limits indicated in article 7 hereof.

9. WHAT ARE YOUR DATA RIGHTS AND HOW TO EXERCISE THEM? 

The User is informed of the fact that he/she has, within the limits of the applicable Regulations, the following rights with respect to the Data collected and processed by Viparis:

• a right of access (article 15 of the RGPD) ; 

• a right of rectification (article 16 of the GDPR); 

• a right to erasure (Article 17 of the GDPR);

• a right to limitation of processing (Article 18 of the GDPR);  

• a right to object (Article 21 of the GDPR); 

• a right to portability (Article 20 of the GDPR).

of/on its Data.

The User is also informed of the possibility of organizing the fate of his/her Data after his/her death.

You may validly exercise your rights by writing an email to the Viparis Data Protection Officer at the following address: dataprotection@viparis.com or by mail at the following address: VIPARIS - Service RGPD - A l'attention du DPO - 2 Place de la Porte Maillot 75853 Paris cedex 17.

For security reasons and to protect the privacy of its Users, Viparis may request proof of your identity in case of reasonable doubt.

In the context of exercising your rights, Viparis has a period of one (1) month from the receipt of the request to respond, notwithstanding the possibility of extending this period in the case of particular complexity.

The User is informed that he/she may, if he/she considers that his/her rights have not been respected, file a complaint with the CNIL by visiting the following link: https://www.cnil.fr/ for more information.

In addition, the User is duly informed that he/she can withdraw his/her consent at any time when it has been requested, by sending his/her request by email or by post to the addresses indicated above. Once his consent is withdrawn, the User is duly informed that he may no longer be able to use the Viparis functionalities and/or services for which his consent is essential. 

Finally, the User is duly informed that he/she may unsubscribe at any time from the mailing list of the various Viparis newsletters by clicking on the corresponding tab indicated in the newsletter messages, or by mail or email to the addresses mentioned above.

10. WHAT IS THE COOKIE DATA MANAGEMENT POLICY? 

A Cookie is a small text file placed on the User's terminal when browsing the Site in order to recognize the terminal concerned each time the latter accesses digital content containing Cookies from the same issuer.

The list of the Site's Cookies, their retention period, and the methods for setting them is indicated in the Cookies banner

In general, the User is informed that the following categories of Cookies are likely to be placed on the Site: 

• Cookies allowing the proper functioning of the Site and its permanent improvement; 

• Cookies allowing the elaboration of statistics allowing to improve the functioning of the Site, to proceed to an analysis of its frequentation, to determine the most consulted modules and the levels of activity of the Site; 

• Cookies allowing to improve the contents of the Site according to the needs and the tastes of the Users, their preference of language, recognition of their terminal, in order to propose him adapted contents; 

• Geolocation Cookies, for the purpose of [offering recommendations to the users of the application during their journey within the premises of the Site. The in-situ sites offer visitors to Viparis locations the opportunity to discover the services and advantages associated with a location. These mini-sites are accessible after connection to the wifi network offered on site and present the different restaurants and stores in the area, maps of the different floors, how to access and exit the place, news and other practical information.

• Cookies to ensure the constant security of the Site and to report any malfunctions that may occur; 

• Cookies for targeted advertising, if the User has expressly consented; 

• Cookies for sharing content on social networks.

Cookies that are strictly necessary for the provision of communication services expressly requested by the User or that facilitate the transmission of communication by electronic means do not require the User's consent. However, the User can set them directly from his browser under the conditions indicated below.

When you browse our Site, a Cookie banner appears on your browser page: 

• containing the purposes for which Cookies are placed; 

• allowing you to refuse all of them (notwithstanding the Cookies that do not require your consent as indicated above); 

• allowing you to accept them all; 

• allowing you to continue browsing without accepting them; 

• allowing you to configure them.

Viparis informs the User to call upon the service provider ONETRUST for the parameterization of your Data collected via the placement of Cookies. 

You may choose not to communicate certain information and/or prevent the automatic collection of Data via Cookies (with the exception of essential Cookies), it being specified that this choice is likely to :

• prevent the use of the Site and/or the services offered by Viparis, when the collection of certain Data is technically necessary to access the Site or to ensure its optimal use;

• to prevent you from accessing the services offered and implemented by Viparis.

Finally, you can validly set your cookies via our browser in the following way:

• For Mozilla Firefox: choose the "Tools" menu, then "Options" / Click on the "Privacy" icon / Locate the "cookie" menu and select the desired options; 

• For Microsoft Internet Explorer: choose the "Tools" menu then "Internet Options" / click on the "Privacy" tab / select the desired level with the cursor; 

• For Opera and later versions: choose the "File">"Preferences" / "Privacy" menu; 

• For Safari: choose the menu "Edit" > "Preferences" / "Security. "Click on "Display cookies" and select the cookies concerned then click on "Delete" / "Done"; 

• For Google Chrome: Click on "Tools" > "Options" > "Advanced Options", "Privacy", "Show cookies" then delete the concerned files. Finally, click on "Close".

You can also browse our Site in private browsing.

11. CONTACT US!

If you have any questions about the collection or processing of your Data, please do not hesitate to contact us: 

• by email, to the address : dataprotection@viparis.com ; 

• By mail, to the address :  VIPARIS – Service RGPD – To the attention of the DPO - 2 Place de la Porte Maillot 75853 Paris cedex 17 ; 

• By phone, at: +33 (0)1 40 68 22 22

Any question will always be welcomed! 

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Last update of the privacy policy: June 06, 2022